Conditions, Working Styles, Systems, and Initiatives [Mid-Career Recruitment (Specialized Personnel)]
Table of Contents
Conditions and ways of working
Appointment and Term of Office (Working Form and Possible Working Period)
Private sector specialists will be appointed as a part-time national government officer.
The term of office is limited to a maximum of one year and expires at the end of the fiscal year. However, candidates may be rehired (contract renewal) based on their evaluation and performance.
There is no maximum number of times you can be rehired.
Side jobs
Assuming that a wide range of people with professional experience in the digital domain will participate, it is possible to have a part-time job or a side job.
In order to ensure appropriate work management in Digital Agency and fairness in bidding for procurement projects, registration is required. In order to promote work-life balance, we encourage employees with management roles to share information on comprehensive working conditions as needed through 1on1 and other means.
Telework
In order to promote efficient operations while ensuring a work-life balance, we have established an environment in which all employees can work from home.
Arrangements for office work and teleworking differ depending on the department to which the employee belongs and the individual situation of the employee. On the premise of the employee's request and declaration, the employee discusses and decides with his / her supervisor and other relevant members in his / her work whether there is any hindrance to the performance of his / her duties.
Flextime system
We have introduced a flextime system that allows employees to work in a flexible manner that suits their work situation and lifestyle.
In addition to changing the number of working hours and working hours per day without changing the total number of working hours, it is possible to set one day off per week in addition to Saturdays and Sundays off. We have developed an environment that allows employees to balance childcare and nursing care with side jobs.
System
Evaluation system
Once every six months, based on the organization's goals, employees set their own performance goals and confirm the goals with their superiors who act as evaluators.
At the end of the term, the employee and his / her supervisor will have an interview to confirm the achievement of the performance targets set at the beginning of the term. In addition, if the employee is engaged in multiple duties, his / her evaluation will be finalized after the evaluation by all supervisors.
In the future, in addition to performance targets, we will introduce a capability evaluation system based on evaluation criteria set by National Personnel Authority and the demonstration of innovation and expertise required of each private sector specialists. In this way, we will comprehensively evaluate the performance and demonstration of the capabilities of each employee.
Effort
On-boarding program
This is a program to support the formation of a situation in which new staff members can achieve results at an early stage by eliminating their confusion and anxiety in a culture, organization, and rules that are different from those in the past. For new employees who join the office every month, an onboarding briefing session is held on the first day of joining the office, and a welcome book summarizing the basics of working in Digital Agency is distributed.
In addition, there is training on the rules and usage of the various systems in Digital Agency, and a chat group for those entering the office. If you have any problems, you can feel free to ask questions to the person in charge of personnel.
Mentor
For about three months after entering the office, new employees will be accompanied by experienced staff.
We will build relationships in which employees can consult with specific employees about work-related problems and concerns. These relationships are expected to ensure psychological safety, make it easier for employees to adapt to different cultures, organizations, and rules, and enable each employee to play an active role in the company.
Training and study sessions
In order for people from the private sector to obtain the necessary information to work as a part-time national government officer, they have the opportunity to participate in training independently conducted by Digital Agency (for example, basic National Assembly, basic accountancy, basic laws and regulations, etc.). In addition, as an initiative unique to Digital Agency, where employees with diverse backgrounds gather, voluntary study sessions are actively held. In addition to study sessions on accessibility and service design held by people from the private sector with specialized knowledge, voluntary study sessions are regularly held with people from central government ministries and agencies and people from local governments to deal with a wide range of themes. This has led to the fostering of connections beyond departments and projects within the organization.
One on-one system
We regularly conduct one on-one meetings between employees with management roles and employees with member roles, an approach that is becoming common in the private sector.
By providing opportunities for individual employees to talk not only about their work duties but also about their own careers and the values and issues they face in their work, we aim to care for employees' conditions, promote their autonomous growth, build relationships of trust, and improve organizational capabilities. We also provide (on an irregular basis) training on effective one on-one methods for one on-one implementers.
All hands meeting
It is a general meeting held once a month in which all staff members participate.
Ministers, senior vice-ministers and parliamentary secretaries also participate, and essential information is shared from time to time.
Participants can participate both in the office and online, and comments are actively exchanged online using the chat section of the meeting system in a two way communication format.
Another unique feature of Digital Agency is that volunteers can visually transcribe information for visually impaired employees and share it via chat. This is an example of Human-friendly digitalisation: No one left behind's mission being put into practice at company events.
Official commendation -MVV Award
An annual award given to employees and projects that exemplify Digital Agency's Mission, Vision and Values. The award is announced at the All Hands Meeting at the end of the fiscal year.
The purpose is to enhance the penetration of Mission, Vision and Values and to foster a culture of mutual praise for good initiatives.
Prior to the award, a wide range of recommendations are received from all employees and a decision is made after a rigorous selection process by senior managers.
Organization survey
It is a survey that all the staff members answer once a year.
Since its establishment, the committee has met regularly to identify organizational issues and apply them to the creation of a better organization in a rapidly expanding organization where employees with different backgrounds come together.
The results of the survey are disclosed to employees at the All Hands Meeting, and will be reflected in organizational management efforts for the next fiscal year.