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Data Definition: School Affairs Dashboard on DX Initiatives

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ON THE DEFINITION OF DATA AND FIGURES FOR EACH POLICY

The various types of statistics used in the dashboard are based on the results of self-inspections by each school based on the "School Affairs under GIGA School Concept Checklist" created by Ministry of Education, Culture, Sports, Science and Technology. The definitions of the statistics are as follows.

Contents

General

Data obtained from self-inspections in fiscal 2024 (2024) are used.
Since some schools did not respond, the number of schools in the region that responded was used as the denominator.

Digitalisation of communication between teachers and parents

Notification of absence / tardiness / early leave

  • Completely digitalisation: In response to the question, "Do you use cloud services to receive notifications of school absences, tardiness, and early leave from PCs, mobile devices, etc., and aggregate them within the school?", the percentage of schools that answered "Completely digitalisation" among those that answered "Not at all," "Partially (less than half)," "Partially (more than half)," and "Completely digitalisation" (hereinafter referred to as the "four options")
  • More than half are in digitalisation: Percentage of schools that responded to the above question with either "some (more than half)" or "complete digitalisation" of the four options

Distribution of letters

  • Completely digitalisation: In response to the question, "Do you use cloud services to simultaneously distribute letters and handouts sent from schools to parents?", the percentage of schools that answered "Completely digitalisation" out of the four options
  • More than half are in digitalisation: Percentage of schools that responded to the above question with either "some (more than half)" or "complete digitalisation" of the four options

Implementation of surveys and questionnaires

  • Completely digitalisation: In response to the question, "Do you use cloud services to conduct and aggregate surveys and questionnaires for parents?", the percentage of schools that answered "Completely digitalisation" out of the four options
  • More than half are in digitalisation: Percentage of schools that responded to the above question with either "some (more than half)" or "complete digitalisation" of the four options

Digitalisation of communication between teachers and students

Distribution of various notices

  • Completely digitalisation: In response to the question, "Do you use cloud services to deliver various communications to schoolchildren?", the percentage of schools that answered "Completely digitalisation" out of the four options
  • More than half are in digitalisation: Percentage of schools that responded to the above question with either "some (more than half)" or "complete digitalisation" of the four options

Implementation of surveys and questionnaires

  • Completely digitalisation: In response to the question, "Do you use cloud services to conduct and aggregate surveys and questionnaires for schoolchildren?", the percentage of schools that answered "Completely digitalisation" out of the four options
  • More than half are in digitalisation: Percentage of schools that responded to the above question with either "some (more than half)" or "complete digitalisation" of the four options

Digitalisation of communication within the school

Sharing materials within the school

  • Completely digitalisation: In response to the question, "Do you share materials for staff meetings, etc. on the cloud to make them paperless?", the percentage of schools that answered "Completely paperless" among those that answered "Not at all," "Partially (less than half)," "Partially (more than half)," and "Completely paperless"
  • More than half are in digitalisation: The percentage of schools that answered either "some (more than half)" or "completely paperless" out of "not at all", "some (less than half)", "some (more than half)" and "completely paperless" in response to the above question

Information sharing within the school

  • Implemented: In response to the question, "Do you use cloud services for information sharing and communication among teachers?", the percentage of schools that answered "Yes" among those that answered "No" or "Yes"

Implementation of surveys and questionnaires

  • Completely digitalisation: In response to the question, "Do you use cloud services to conduct and aggregate surveys and questionnaires for teachers?", the percentage of schools that answered "Completely digitalisation" out of the four options
  • More than half are in digitalisation: Percentage of schools that responded to the above question with either "some (more than half)" or "complete digitalisation" of the four options

Other

Abolition of fax in principle

  • Implemented: In response to the question, "Do you use fax machines for daily operations other than those for which the use of fax machines is considered exceptionally necessary?", the percentage of schools that answered "No use" among those that answered "Yes" and "No use"

Abolition of the principle of seal

  • Implemented: Percentage of schools that answered "No" out of "Yes" and "No" in response to the following questions
    • Fiscal year 2023: Are there any documents that require a seal and signature for communication with parents and the outside?
    • Fiscal 2024: Are there any documents I need to seal for my work?