Skip to main content

This page has been translated using TexTra by NICT. Please note that the translation may not be completely accurate.If you find any mistranslations, we appreciate your feedback on the "Request form for improving the automatic translation ".

Treatment of personal data at recruitment events

Last Updated:

Status of this document

Digital Agency (hereinafter referred to as the "Agency") holds recruitment events (hereinafter referred to as the "Cases"), such as seminars, visits to government offices, business briefings, and internships, for the recruitment of new graduates of administrative officers through the recruitment examination for national public employees. The following is the handling of personal data in relation to applications for the Cases.

Personal data to be acquired

We will obtain the personal data of the name, contact information, affiliation, etc., presented in the application for this matter and the personal data obtained in the subsequent communication. In addition, we will receive information on the status of taking the recruitment examination for national public employees from National Personnel Authority.

Purpose of Use of personal data

  1. In order to perform administrative work necessary for this matter (including responses to visits to government offices, confirmation of participation conditions, procedures for participation in events, communication, and delivery of questionnaires)
  2. In order to perform relevant procedures such as labor management when employment with the Agency is confirmed
  3. To contribute to the planning and management of future recruitment events through questionnaires and statistical analysis

Personal data will be retained to the extent necessary for the purpose of use described above. Entry sheets and visit cards submitted for visits to government offices will be used for the purpose of employment selection in addition to the purpose of use described above.

Restrictions on use and provision

If this case is held jointly with other government agencies, the Agency may transfer the personal data acquired to the extent necessary to achieve the purpose of use with the relevant government agencies.

Except for cases based on law and other special reasons, the Agency will not use personal data itself or provide it to third parties for purposes other than the above-mentioned purposes of use. However, statistically processed information may be disclosed.

Ensuring Safety

The Agency will take necessary measures to prevent leakage, loss, or damage of collected information and to appropriately manage other collected information. The Agency may entrust operations to external parties within the scope of achieving the above purpose, but the contractor will also take necessary measures to appropriately manage the collected information.

Contact information

If you have any questions about the treatment of personal data in relation to this matter, please contact the following.

Contact information

Digital Agency Recruiter
Tokyo Garden Terrace Kioi-cho, 1-3 Kioi-cho, Chiyoda-ku, Tokyo 102-0094
Tel: 03 6771 8180

Formulated on July 5, 2022