Corporate-based registry

It will improve the convenience of administrative agencies, businesses, and residents, and improve the efficiency of administrative operations. First of all, it will be provided to administrative agencies to reduce the burden of obtaining certificates of registered matters (commercial and corporate) of government officials and citizens (businesses).

Notice

• On March 24, 2026, we began offering the corporate-based registry.

Table of Contents

• What is a corporate-based registry?
• Policy effects of corporate-based registry
• Data recorded in the legal entity registry
• Number of corporate registry rooms used
• Example of use
• Information for business operators
• Information from the review meeting
• Related Information

What is a corporate-based registry?

The corporation-based registry is a database of corporate names, addresses, and other data that can be referenced in numerous procedures across multiple systems. It currently contains commercial corporation registration information and can be accessed online by administrative bodies.
As administrative agencies will be able to access commercial corporation registration information online, it will be unnecessary to attach a "certificate of registered matters" for various procedures, which will reduce the burden on businesses to obtain and attach a certificate of registered matters. In addition, in government officials, it will be unnecessary to request a certificate of registered matters ("request for public use") from the "Legal Affairs Bureau" to confirm corporate information in various administrative affairs.
Linking the systems will further improve convenience and efficiency of administrative work. By automatically displaying (pre-printing) the same application items as the certificate of registered matters on the application system of the administrative organ in advance, it will reduce the time and effort of the business operator's input and eliminate the need to check the application information with the certificate of registered matters by government officials.
In addition, if the name or address of a corporation changes, it is usually necessary to apply for registration of the change and then submit notifications separately for various systems. However, if an administrative agency, etc. obtains data related to the registration of the change through data linkage using a corporation-based registry, these notifications will not be necessary.
The development and use of the corporate-based registry system will improve the efficiency of about 20 million procedures per year and reduce the cumulative burden of about 44.78 billion yen over five years.

*Please refer to the " Public Basic Information Database Development and Improvement Project " for specific applications and processes.

Policy effects of corporate-based registry

The targets of the cumulative policy effects up to fiscal 2030 are as follows.

*Due to rounding, the total of policy effects for each fiscal year may not match the total column.
*Based on the 2024 Expert Committee for Policy Evaluation and Administrative Project Review (disclosure process), the results were disclosed using the 2024 Administrative Project Review Sheet.

Data recorded in the legal entity registry

It is as follows.

• Record item
  • Trade name
  • Purpose
  • The addresses of the head office and branch offices;
  • The amount of stated capital;
  • The names of the directors;
  • The names and domiciles, etc. of the representative directors, and other matters to be registered pursuant to the provisions of laws and regulations, such as the Commercial Code (Act No. 48 of 1899) and the Companies Act (Act No. 86 of 2005)
• Method of Collecting Recorded Information
  • Provided by Ministry of Justice

Number of corporate registry rooms used

The number of pre-orders as of March 2026 is as follows.

Example of use

This section introduces cases in which the attachment of a certificate of registered matters, which was necessary for various procedures such as application for permission and subsidies, can be omitted by utilizing the corporate-based registry.

• Detailed materials are being prepared.

Digital Agency will promote the reduction of the burden on citizens and government officials by providing a "corporate-based registry." We are inviting local governments to declare their active utilization.

Information for business operators

It is possible for administrative agencies to omit the attachment of the certificate of registered matters in various procedures by using the corporate-based registry.
If there is any procedure to request the omission of the attachment, please contact us through the form below.

• Public Comment on the Introduction of Corporate Registry System for Administrative Procedures

Information from the review meeting

• Working Group of the Digital Ad Hoc Administrative Investigation Committee (abolished on October 6, 2023)
  • The 13th meeting of the Working Group of the Ad Hoc Committee on Digital Administration (held on August 30, 2022)
  • The 18th meeting of the Working Group of the Digital Ad Hoc Administrative Study Group was held on February 22, 2023.
  • Working Group of the Digital Ad Hoc Administrative Study Group (19th meeting) (held on March 28, 2023)
  • The 20th meeting of the Working Group of the Digital Ad Hoc Administrative Investigation Committee was held on April 26, 2023.
  • The 21st meeting of the Working Group of the Ad Hoc Committee on Digital Administration (May 17, 2023)
• The Digital System Reform Review committee
  • The Digital System Reform Review committee (1st meeting) (November 22, 2023)
• Expert Group on Base Registry Promotion
  • Base registry First Meeting of the Advisory Group (March 31, 2025)
  • The Second Meeting of the Expert Group for the Promotion of Base Registry (April 25, 2025)
  • Base registry Third Meeting of the Advisory Group (May 26, 2025)
  • Base Registry The Fourth Meeting of the Advisory Group for the Promotion of CDM (held on February 18, 2026)

Related Information

• Eliminating the attachment of four certificates to reduce the burden on counters and residents Efforts of Tagawa City, Fukuoka Prefecture and Administrative Procedures Changed by "Corporation-based Registry" (Digital Agency News)
• Change with Corporate-based Registry Complete administrative procedures digitally and improve administrative efficiency (Digital Agency News)
• Exploring Users' Needs Promotion of "Corporate-based Registry" by Data Product Manager (Digital Agency official note)