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Fourth meeting of the Next Individual Number Card Task Force

Last Updated:

Outline

  • Date and time: March 18, 2024 (Monday) 16:00 to 18:00
  • Location: Online Meeting
  • Agenda:
    1. Opening
    2. Proceedings
      1. Final Report (Draft) of the Next Individual Number Card Task Force
      2. Exchange of views
    3. Closing

Data

* 2024.3.22 Reference: The file for the design (image) of the next individual number card has been changed.

Final Summary

Minutes, etc.

Date and time

March 18, 2024 (Monday) 16:00 to 16:48

Place

On-line

Attendees (titles omitted)

Chairman

Satoru Tezuka Professor, Faculty of Environment and Information Science, Keio University

Constituent

Experts (in alphabetical order with titles omitted)

Tetsutaro Uehara Professor, School of Information Science and Technology, Ritsumeikan University
Takashi Obi Associate Professor, Graduate School of Science and Technology, Tokyo Institute of Technology

Local public body

Makoto Yoshida Chief of contact center service Section, Civic Affairs Bureau
Daisuke Nishimori Manager, Digital Strategy Department, Planning and Coordination Bureau, Kobe City
Yasunori SatoSupervisor, Digital Management Division, Miyakonojo City

Relevant ministries and agencies

Tomoyuki HAYAKAWA, Director of National Police Agency Transportation Bureau
MURAKAMI Keisuke, Digital Agency, Group of Service for Citizens, Director-General
Ken Yamano Director-General of Local Administration Bureau Ministry of Internal Affairs and Communications
Nobuko Fukuhara, Director of the Immigration Services Agency Residency Management and Support Department (to attend on behalf of the
Mr. Naritoshi NAGAO, Director, Consular Affairs Division, Ministry of Foreign Affairs (to attend on behalf of the
Aiko Hirose, Director of Passports Division, Ministry of Foreign Affairs Consular Affairs Bureau (attending on behalf of the Commissioner
Toshio Uematsu, Director-General's Secretariat, National Tax Agency, Deputy Director-General
Naoya TAKEUCHI, Director of Medical and Nursing Care Coordination Division, Ministry of Health, Labor and Welfare Health Insurance Bureau (attending on behalf of)
Yasuharu Sugawara, Vice President, Japan Agency for Local Authority Information Systems

Outline

(1) Final Report (Draft) of the Next Individual Number Card Task Force

  • Digital Agency explained the final summary (draft) and the design (image) of the next individual number card based on Document 1 and Reference Documents.

(2) Exchange of opinions

  • In response to the explanation given by Digital Agency, comments were made by each member. The main statements are as follows.
[Overall of the final report (draft)]
  • Having seen the documents, I have no objection to their compilation.
  • Overall, it's not that strange.
  • As a local government, I have expressed several opinions from the perspective of window operation and residents' burden, and I am grateful for your consideration. It seems that there are still points of contention, but I would be grateful if you could continue to consider this matter, taking into account the residents' burden and window operation.
[1. (1) Matters to be stated on the face of the card]
  • The Ministry of Foreign Affairs of Japan considers that it is necessary to ensure that the romanization of names is consistent with the notation rules of passports, which are the only notarized romanization. The Ministry of Foreign Affairs of Japan will also thoroughly consider this matter with the relevant ministries and agencies.
[1. (2) (I) Approaches to cryptographic methods]
  • Does the fact that the card can be renewed one year in advance and the expiration date is one month after the birthday mean that the card itself is used for a maximum of 11 years and one month and that the maximum electronic certificate period is also the same?
  • The expiration date is the 10th birthday after renewal, so it is expected that it will be issued in the case of 11 years at the longest.
  • Regarding the expiration date of the card, I think that it is probably OK up to about 11 years including the warranty period of the chip, but detailed examination is necessary.
  • We understand that you have advised us to consider the timing of issuance, taking into account the practical period of card use and the corresponding period of encryption. We will operate the system while carefully considering it.
[1. (2) (iii) Renewal of systems related to the J-LIS My Number]
  • With regard to the timing of the introduction of the Next-Generation E-Passport Card, we would like to ask you to pay due attention to the close examination of the content of the revision, ensuring the consistency of the revision schedule, and ensuring a sufficient test period, when proceeding with the development of the Next-Generation E-Passport Card, in light of the fact that the Next-Generation E-Passport Card has many issues to be revised, such as integration with health insurance cards, driver's licenses, and residence cards, as well as responding to overseas diplomatic missions. Under these circumstances, it will be necessary to significantly revise related systems, such as the card management system and the JPKI system, in preparation for the Next-Generation E-Passport Card. In addition, it will be necessary to address the coexistence of the old and new electronic certificate.
[1. (3) (1) Prompt Card Issuance System]
  • It says that renewal applications can be submitted up to a year in advance, but it does not say when it will actually be issued. Even if applications can be accepted up to a year in advance, I would like you to decide in more detail when the issuance will start. I am concerned that there will be quite a few people who will accept applications at an early stage and leave them alone with the feeling that "it is still okay". In that case, in the end, it is feared that the number of people who will not apply for renewal until the last minute will increase, so I would like you to make adjustments accordingly.
[1. (3) (ii) Renewal policy]
  • In Material 1, page 4, the continuation of strict face-to-face identity verification is mentioned. This is a matter of course. However, it seems necessary to send out a message to society in an easy-to-understand manner that by conducting face-to-face My Number Card for identity verification, other identity verification will be easier, and users and social costs will be reduced as a whole. On the other hand, it is necessary for face-to-face confirmation to prevent spoofing.
  • The renewal of the card itself requires a face-to-face meeting, and we must fulfill our responsibility as a municipality. On the other hand, the renewal of the electronic certificate is expected to be a transitional measure until the next card is introduced. It is also written that it is a measure to reduce the burden at the counter of the municipality, but it seems that many citizens do not want to come to the office as much as possible, so if there is room, I would like to ask you to continue to consider making it online.
  • I fully understand the purpose of requiring face-to-face meetings. On the other hand, the burden on local governments is expected to be quite large. I would also like to ask for financial support to secure equipment, places, and people for card renewal.
  • With regard to outsourcing to post offices, I would like to ask for consideration to increase what post offices can do.
  • As for the renewal of the electronic certificate in its fifth year, the complete on-line system has been discussed from various aspects. However, the complete on-line system may be difficult, considering various factors such as the installation of terminals, the need for on-the-spot assistance, and possible confusion. Technical issues will continue to be discussed, but we hope that the final report will be compiled in this way.
  • It seems that there are many concerns in the field of municipalities. Regarding the online update of electronic certificate, there was a difficult aspect because there is also the NIST standard which is an international standard, but I would like to continue to consider how to reduce the burden of municipalities.
[2. (1) Handling of the electronic certificate of the card issued immediately before the issuance of the next card]
  • The actual issuance work is carried out at the site of the municipality. I think that it is necessary to carry out sufficient consideration and publicity, while understanding the opinions of the municipality, so as not to cause confusion in the operation of the issuance work of the municipality, including the recommendation of the transition to the next card.
[2. (2) Impact on card-using institutions due to the replacement of old and new cards]
  • The development of the next-generation card is accompanied by major improvements to various related systems. Needless to say, the My Number Card is closely related to people's daily lives, so it is extremely important to be able to smoothly transition to the next-generation card. We believe that it is necessary to manage the schedule appropriately, while consulting well with J-LIS and development vendors, and taking into account the resources of development personnel.
  • National Tax Agency also needs to improve systems such as e-Tax. We would like to ask for continued provision of advance information so that necessary measures can be taken in terms of system design and budgetary requests. In particular, regarding this issue, it is necessary to respond to the system so that the two types of cards (old and new) can be used in parallel, and there are many matters to be considered such as the handling of passwords. Therefore, we would like to discuss the timing and content of the renewal carefully.
  • As a problem unique to national tax, there is a tax return every year from February to March, and many people use My Number Card via e-Tax. As this is a procedure that has a very large impact on changes in card specifications, such timing should also be considered. In addition, the core system of National Tax Agency is scheduled for a large-scale renovation in fiscal year 2026 (2026), and I think it is necessary to think very carefully about updating in parallel with this. Taking these things into consideration, I would like to consult you well so that we can respond to the new card smoothly.
  • It is stated that support measures will be considered due to the impact of the switch from the old card to the new card on organizations using the card. In order to avoid increasing the burden on the medical field, PMDA asks for continued consideration.
[2. (15) Timing of introduction of the next card]
  • As for the timing of the introduction of the next-generation card, it is very important to consider it as a considerable system transfer because the card transfer means that the system, including the encryption, will change completely. The end users, or rather the people, can see the card, so they may think it is just a card change. However, we must think very carefully about creating, in a sense, the same system for the backyard. I think we will all cooperate on this point, so I think it will be firmly organized under the leadership of Digital Agency.
  • There are many related systems, and the three major systems of Resident Registry, Card Management, and Card Issuance must all work together appropriately. I believe there are aspects that we need to proceed carefully and carefully. We will make decisions while taking a good balance.
  • At present, we are preparing to integrate My Number Card and driver's licenses, but when the next card is introduced, it will be necessary to renovate the police system. In this final summary proposal, it was stated that sufficient consideration should be given to the correspondence of related systems, etc. However, the Agency also intends to make preparations firmly from now on, so we would like to receive information on the next card continuously.
  • We are making preparations with relevant ministries and agencies to start the use of My Number Card outside Japan, which is scheduled to start from the end of May this year. In addition, we plan to introduce integrated terminals at overseas diplomatic missions in the future, and we will respond firmly while keeping in mind the relationship with the transition period of the next card.
  • We understand that the timing of the introduction of the next-generation card will continue to be discussed. Depending on the timing of the introduction, the response of the Health Insurance Claims Review & Reimbursement Services, which implements the online eligibility confirmation system, will be greatly affected. Therefore, we request that more detailed information be provided.
[About the design (image) of the next individual number card]
  • Regarding the design, it is likely that considerable variations in the display of names and addresses will arise when the number of cases in which Japanese nationals living abroad and foreign nationals acquire cards increases. What will be done about this? Will the cards be displayed to the extent possible, and the portion that cannot be displayed will be placed in the card?
  • Regarding the design, we considered the usage scenarios for foreigners and Japanese people living overseas, as well as when it would be integrated with driver's licenses. The more English is taken into consideration in writing, the more difficult it becomes to see the design. Therefore, we were conscious of the idea of making it easy to understand what is being said even if you only see English, such as "Date of Birth." On top of that, we looked for a simple design with the fewest characters, which is the current proposal. On the upper right of the card, Myna-chan has disappeared and it is written as "Nihonkoku Japan," but if you have any ideas, please let us know.
  • I used to manage a repository of students at the university, and when I started accepting international students, there were many people from countries whose names didn't end with just a first and last name. You may be able to get good data by interviewing universities.
  • There are people who have middle names and people whose names get longer if they use alphabets, so I will ask various things such as whether it really fits in.
  • Regarding the design, I would like to leave a comment that I would like you to decide the face of the card to be actually issued while carefully considering the compatibility with the security of the card face. Considering the integration with the Residence Card, I think that the possibility that a considerable number of forged cards will come out cannot be denied. In that case, I think that it is necessary to make it clear at a glance whether it is really an individual number card or not in the business of making a identity verification only with the face of the card, so I would like you to give sufficient consideration.
  • Regarding measures against counterfeit cards and card surface security, I think it is as instructed. We will make it simple, but I would like to consult well with the designer about how to make it simple so that it does not lead to easy counterfeiting.
  • There is also the issue of braille. Regarding the design of the back side, I think that it cannot be dropped when considering the response to people with visual impairments, such as universal design, so I would like you to continue to consider it carefully.
  • On March 15, the Cabinet approved a bill to partially amend the Immigration Control Act, etc. in relation to the integration of My Number Card and Resident Cards, and submitted it to the current session of the Diet. Regarding the integration of My Number Card and Resident Cards, since the matters to be stated on the ticket have been designated as legal matters, we would like you to understand that the design will need to be adjusted so that all matters will be stated even if they are integrated into the next version of the card.
  • Regarding the card design, it is only an image, but regarding the expansion of the additional space described in the final draft, counterfeit prevention measures, Braille measures, etc., it is requested to consider in the future based on the opinions of related parties including local governments in the field.
[Other]
  • It is also important to inform the public. In addition to actively informing the public about the function for the next card and the transition to the next card, it is also important to develop an infrastructure that can respond to inquiries from the public regarding, for example, the My Number general toll-free number.

Greater Than

Relevant policy