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Study Group on the Modality of Certification Infrastructure in the Education Field (third meeting in FY 2025)

Overview

Date and

Thursday, January 29, 2026 from 10:00 to 12:00

US>

Held online

Agenda

  • 1. Opening
  • 2. Agenda
    • 1. Report on the summary of the second meeting of the Advisory Council
    • 2. Summary of the Research Report
    • 3. Exchange of opinions
    • 4. Administrative Communication
  • 3) Closing

Summary of the Proceedings

1. Report on the summary of the second meeting of the Advisory Council

Based on materials, the secretariat explained the compilation status of the second meeting of the Advisory Council as follows.

  • Regarding collaboration of educational data between organizations that do not go through the individual, opinions were sought on the ideal image of this project, response to the transition period, data and file formats, etc., and policies were examined for each of these.
  • Regarding educational data linkage via the individual, opinions were sought on international trends, consistency with other businesses, system development, and future vision, and policies were considered for each of these.

2. Summary of the Research Report

Based on materials, the secretariat explained the compilation status of this study as follows.

  • Based on the opinions received at the first and second review meetings, the contents of inter-organization educational data linkage not via the Principal and educational data linkage via the Principal were revised.
  • In addition to the future vision of this project, discussions were held on the complexity of work and the need for signatures after the introduction of the system for educational data linkage between organizations that do not go through the Principal, and on trends in other projects for educational data linkage that goes through the Principal.

3. Exchange of opinions

The summary of this research was freely discussed among the members of the study group. The main contents are as follows.

  • Regarding the description in the document, I understand that it was meant to say, "Since discussions are underway in the private sector, we will first consider the private sector mechanism." However, I think that in the end, a rational world will be established after the use cases and policies of gBizPortal are developed and the use is advanced. I think that it is important to clearly define the division of roles between the public and private sectors before considering the movements of the private sector. It is important to clarify what the public sector should shoulder and properly inform the private sector. On top of that, I think that it is an important point this time to clarify what the public sector will implement and discuss any deficiencies.
  • Although this survey and research examined use cases at a detailed level, it is meaningful that the purpose of "what is the purpose of the examination?" was re-arranged and presented as a premise. In addition, it is also meaningful that the position of presenting use cases to show the specific image of what kind of exchange between schools and organizations is necessary was clearly organized in this material.
  • When using the materials on the digital locker Web site, it is described that downloading and uploading are troublesome. However, RPA (Robotic Process Automation) spread widely several years ago, and technology that can automate screen operations and execute routine processes without linking existing applications with APIs has become common. With the use of RPA, it is possible to automatically and repeatedly process file operations between applications that are manually performed, and if digitization advances, the complexity of the operation will be greatly reduced compared to the case of operating on paper.
  • At present, the school administration support systems that have been introduced in the field are extremely diverse. There is a wide range from conventional systems that are installed on PCs to systems that can be used completely through the Web interface, and it is necessary to consider this point.
  • When using gBizPortal, it is assumed that a signature is required on the media at the time of transmission / reception. A certain level of rationality can be ensured if there is a mechanism that allows the provider to indicate that the information written on gBizPortal is "correct." From this perspective, it is necessary to sort out what exactly "data linkage" on this page means.
  • It seems to me that the selection of PDF as a transmission / reception medium (selection of a format in which data and media are put together) is clearly regressing in terms of data utilization, despite the policy of separating data and media for utilization of materials. I cannot think of any reason to dare to design transmission on the premise of PDF, and I feel that the current contents of consideration are not sufficient.
  • The comparison between XML and JSON has been made, but I think the organization shown in the document is arbitrary. As long as data is operated as business, it is essential to define the data model and schema strictly. My understanding is that JSON is not equipped with such a mechanism as a standard function. Also, regarding the tag structure of XML, it is not technically difficult to organize the information of nested tags into a table. I understand that JSON is adopted from the viewpoint of linking APIs and ease of programming. However, the meaning of adopting JSON as a standard format of data is not clearly explained in the current document, and I feel that it is difficult to understand.
  • We think that the way of summarizing the table itself is a challenge. Although the subject to be discussed originally is the handling of structured data focusing on data models, we think that we are actually discussing the comparison of data formats. We think that it is more convincing to have a structure that shows what requirements should be met as a data model and what form is appropriate or inappropriate.
  • In the material, there is a description about the timing of certification of My Number Card, but it seems that there is a discrepancy between the content of the description at the time of the commencement of the enrollment procedures for students and the content of the description at the time of the completion of the procedures. We would like you to correct the description so that it is consistent.
  • It is important to consider that data should be shared, not sent or received. What is important in this study is to clearly separate media and content (data), and to realize a world in which procedures are completed only by data (procedures proceed without human intervention). After separating media and data, the requirements that "the same person can be identified" and "data can be correctly shared even if media and data are separated" need to be satisfied (as a result, the productivity of teachers and school officials in the field can be expected to improve). From this perspective, it is difficult to understand which specific points are the issues of the data sharing method shown in the figure.
  • In the materials, there is a description in the column of related ministries and agencies that various measures such as "tracing and management of the dissemination rate" will be implemented at the demonstration stage. However, this description alone can be interpreted as if Digital Agency will leave the operation when the demonstration is completed. On the other hand, in the case of Ministry of Education, Culture, Sports, Science and Technology, it is only described as "cooperation for the demonstration", and it is not clear which ministry or agency is ultimately responsible for promoting the systems and operation as a national government. Not only in the demonstration stage but also in the subsequent full-scale operation, the ambiguity of the operating body is a big risk. Since problems are expected to occur at the operation stage, it is necessary to clarify the responsibility and transfer policy after the demonstration.
  • We would like to ask you to continue to study the impact of the information passed on from junior high school to high school on the Architecture studied in this study. In principle, the student record should be used appropriately for student guidance, so it is desirable that it can be sent, analyzed, and used as information. On the other hand, there are cases where it is necessary to have a reset effect by advancing to a higher level of education. In addition, there is talk that documents play important roles in Correspondence High School, etc., and there are both advantages and disadvantages of linking. When considering the mechanism of data linkage, it is necessary to design it including the type of transitional data linkage and the extent to which teachers actually refer to the data. I think this should also include the perspective of whether the high school side should be able to choose the linkage type or the junior high school side should choose it. I think it is desirable to design it by carefully listening to the voices of the audience and considering the actual operational situation, such as how the behavior of teachers changes in what kind of Architecture.
  • I would like to express my opinion from the perspective of "having people actually use" this system. First of all, regarding the name gBizID, I have the impression that it is a name used at school sites that borrows terms from other fields as they are. I think it would be good if a name suitable for the educational field could be given as a subtitle or alias.
  • Before the GIGA School Concept, teachers in the field did not even have e-mail addresses, and a culture of being aware of the concept of IDs has not taken root sufficiently. Although they have become accustomed to logging in using e-mail addresses, the reality is that common sense on the significance and handling of IDs is still vague. Under such circumstances, it is not easy to make them understand the idea that "data is to be shared, not sent or received" and the importance of data linkage. Regarding data exchange, its convenience is easily accepted, but at the same time, there is a risk that data will be handled carelessly under the circumstances described above. This is an area where it is difficult to appropriately realize the operational aspect.
  • In the case of low-frequency work, such as a few times a year, on the contrary, the procedures tend to be sloppy, and there is a tendency to say, "Handwriting is OK" or "I want it to be done casually." The "hassle" of frequent use and the "hassle" of low-frequency use are different in nature and should be considered separately.
  • For example, when a file is saved in the download area of a shared computer, it becomes impossible to know who has accessed the file. The nature of the risk is completely different from the case where a file is saved in the "download area of the computer" in an environment where each teacher has an individual computer and account management is appropriately conducted. We request the FSA to carefully examine the assumed risks when using the digital locker Web, including such cases.
  • First of all, it is desirable to clarify what the "standard characters for administrative affairs" in this material refer to. Usually, when a resident moves in, he or she designates a glyph saying, "This is my character," and the information is reflected in the residence certificate and public records at school entrance. When handling display characters, it is essential to organize the operational aspects, such as in which layer the character information is automatically inherited and in which layer the visual confirmation of the person is required. Although it is not considered to be the output of this study group, since the material contains a mixture of character glyphs (expressions) and codes, it is desirable that at least the need to formulate operational rules for character identification in the future be summarized in future issues.
  • Regarding the standard characters for administrative work, the school administrative support system does not support the standard characters for administrative work, and JIS X 0213 supports them in the PC environment. Therefore, it is necessary to adjust how to process and display the characters. In addition, regarding the operation to allow the person to identify the characters, it is understood that the current system and implementation do not necessarily require it because the text information automatically flows from the school age book system of the Government Cloud. Based on these points, it is desirable to consider the consistency of the field environment and cloud system for the handling of the standard characters for administrative work and reflect them as necessary.
  • JIS X 0213 has about 10,000 characters, MJ has about 60000 characters, and MJ + has about 70000 characters with the missing parts added. Which character code is transmitted and how it is transmitted are matters that have a considerable impact on the field. In the figure, the character code of the school affairs support system is MJ, and the previous stage is described as the administrative affairs standard character (MJ +), but I think it is clearly inconsistent. It is possible that descriptions of past notifications and internal communications have remained as they are, but it is inappropriate as an official document.
  • If the NII, as a representative organization, shows its intention to consider the standard format of qualifications, it would be meaningful to actively utilize such efforts as part of the division of roles between the public and private sectors. It would be good if there were an option not only to adopt the private sector's system as it is, including the ideal division of roles, but also to build a system in line with the vision shown by the NII. It would be even better if it were linked to the system of proof of existence of higher education institutions described on page 159. It is also important to express opinions that such a framework is desirable as a need.
  • It is desirable that certificates can be exchanged smoothly as electronic data and can be provided to employers without time and effort. However, in reality, recruitment activities are often conducted via employment websites that provide job information and job placement services. Therefore, it is assumed that a system will be established so that once students register their certificates with major employment websites, they can continue their job hunting based on the registered information. The process via individuals presented in the material as a use case is understandable. However, in reality, it is realistic that the job hunting platform holds certificate information and provides it to companies as needed. It is desirable to take into consideration that the cooperation of recruitment websites is indispensable.
  • Regarding the description of the materials The purpose of this initiative is to depict the future image of the authentication infrastructure as a whole, that is, the infrastructure. However, if an application is built only for a specific use case, it may need to be rebuilt when it is expanded to other use cases. Therefore, when considering the Architecture of the system, it is desirable to design it with an eye on the future, such as which parts can be used in common for each use case and which parts need to be changed for each use case.
  • We believe that it is a standard policy to organize materials by referring to existing efforts and provisions for necessary matters. We also believe that it is important to clearly point out and organize possible contradictions in the organization. It is important to first classify them based on the principles and then create a structure in which "this issue refers to these existing provisions." It is natural that contradictions remain in the actual construction of use cases and mechanisms, and we believe that it is also good to specify these points as issues identified in this examination.
  • In addition, I think it is useful that in the latter half of the document, the opinions and suggestions of each committee member are organized in a table format, and points that are considered to be challenges are listed. In addition, I think it is good that the purpose is organized at the beginning of this document. Furthermore, I appreciate that the principles and principles indicated by Digital Agency are presented and policies to organize the entire document based on these ideas are presented, which is very easy to understand as a summary.
  • The Government of Japan requests the Government of the United States to re-examine the issue of how to deal with gaiji. The issue of how to deal with gaiji is not a subject to be directly discussed at the plenary meeting, but rather a matter that should be referred to other projects.
  • When issuing digital badges or digital credentials in the education field, there are cases where guardians or guarantors apply and receive them on behalf of them. However, there are not many cases in which detailed consideration has been made on this point, including in other countries. Therefore, it is important to clearly state the existence of the issue of how to act or delegate from parent to child or from child to parent, not just to discuss it with reference to overseas cases.
  • When proving the existence of a university, the degree to which the reliability of the documents submitted is ensured, particularly in communications with overseas universities, may become an issue. In some cases, there may be cases of cancellation of graduation or cancellation of admission itself. In that case, I think that it should be dealt with as an issue whether it is necessary to clarify the extent of the time lag when the truth or correction of information becomes necessary, or whether it is necessary to organize that point as an issue in this examination.
  • My understanding is that the current materials are organized in PPT format as explanatory materials for the Study Group. However, it is desirable that the final research study report be reorganized as a Word document with a clear chapter structure. It is important to arrange the points and logic shown individually between each slide in a consistent document structure in order to enhance the quality of the final report.
  • It is extremely important to create an atmosphere in which "everyone will use it." It is not enough for the certification infrastructure to be managed by experts, but the key to its spread is that all users can feel a sense of security and convenience. Rather than highlighting the technical advantages, it is thought that teachers will be able to make it familiar and easy to use by devising ways of communicating that lead to a sense of security and convenience.

4. Administrative Communication

The secretariat explained the administrative communication.

Relevant policy