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Whistleblower Protection

Last Updated:

Notice

1. Overview of the whistleblower protection system

Digital Agency has established the following system to appropriately handle whistleblowing based on the Whistleblower Protection Act (Act No. 122 of 2004).
For more information about the whistleblower protection program, please visit the Whistleblower Protection Program website (Consumer Affairs Agency) or contact the following consultation dial.

Inquiries regarding the Whistleblower Protection Act

Consumer Affairs Agency Whistleblower Protection Program Helpline: 03 3507 9262
(Weekdays 9:30 a.m. to 12:30 p.m. and 1:30 p.m. to 5:30 p.m.)

2. Reports from Digital Agency Employees, etc.

Requirements for recognition as a notification

  • The reporter is an "Digital Agency employee" or a "worker at a contracting party with Digital Agency."
    • *Reports of sexual harassment received from Digital Agency employees are not limited to "Digital Agency employees" or "employees of contractors with Digital Agency," but are accepted in accordance with the "Report from Digital Agency Employees, etc."
  • The report is not made for "improper purposes."
  • A report concerning a violation of Digital Agency rules by a "laws and regulations staff member" (including cases where a violation of laws and regulations rules may occur)
  • The report concerns a violation of the rules established by Digital Agency

Information required when reporting

Information about the caller
1. Name (It is possible to report anonymously. However, please note that in the case of anonymity, it may be difficult to confirm the facts.)
2. Affiliation
3. Address
4. Telephone Number (required)
5. Email Address (required)
Information on Persons Subject to Reporting (Persons Committing laws and regulations Violations, etc.)
1. Name of Applicant (Required)
2. Affiliation
Specific content of the report
1. Name of the law that is believed to be in violation (mandatory)
2. Specific Violations (Required)
3. Background of Learning Facts
4. Name of the material that can objectively prove the laws and regulations violation (mandatory)

Report to

Reports are accepted in writing or by e-mail.

Digital Agency reception desk

  • To: Compliance officer, laws and regulations, Digital Agency
  • Address: Tokyo Garden Terrace Kioicho 19 f, 1-3 Kioicho, Chiyoda-ku, Tokyo 102-0094
  • Email: naibutsuhou _ atmark _ digital. go. jp
    • *"@" is displayed as " _ atmark _ " to prevent spam mail. When you send mail, please change " _ atmark _ " to "@" (one byte).

External Help Desk

  • To: Attorney Toshiya Natori
  • Address: Shin-Marunouchi Building Sogo Law Office, 12th floor, Shin-Marunouchi, 1-5-1, Marunouchi, Chiyoda-ku, Tokyo 100-0005
  • E-mail address: natori _ atmark _ shinmarulaw. jp
    • *"@" is displayed as " _ atmark _ " to prevent spam mail. When you send mail, please change " _ atmark _ " to "@" (one byte).

3. Procedures for Reporting from Outside Workers at Digital Agency

Requirements for Recognition as Whistleblowing

  • The person who makes the report is a worker (a person who is employed by a business or office and is paid wages, regardless of the type of occupation).
  • The report is not for "illegal purposes" (such as the purpose of obtaining illegal profits or the purpose of causing damage to others).
  • It is a report "to the effect that a reportable fact (an act in violation of the laws and regulations Convention (criminal act, etc.) concerning the lives, etc. of citizens) has occurred or is about to occur."
  • The report is to an "Administrative Organ with the authority to impose dispositions or recommendations, etc. on the Reportable Fact";

Information required when reporting

Information about the caller
1. Name (It is possible to report anonymously. However, please note that in the case of anonymity, it may be difficult to confirm the facts.)
2. Address
3. Telephone Number (required)
4. Email address (required)
Information on Persons Subject to Reporting (Persons Committing laws and regulations Violations, etc.)
1. Name of business operator (mandatory)
2. Address (required)
3.URL
4. Relationship between the reporter and the reported person (mandatory)
Specific content of the report
1. Name of the law that is believed to be in violation (mandatory)
2. Specific Violations (Required)
3. Background of Learning Facts
4. Name of the material that can objectively prove the laws and regulations violation (mandatory)

Report to

Reports are accepted in writing or by e-mail.

  • To: Compliance officer, laws and regulations, Digital Agency
  • Address: Tokyo Garden Terrace Kioicho 19 f, 1-3 Kioicho, Chiyoda-ku, Tokyo 102-0094
  • Email: tsuhou _ atmark _ digital. go. jp
    • *"@" is displayed as " _ atmark _ " to prevent spam mail. When you send mail, please change " _ atmark _ " to "@" (one byte).

The information reported will be used to investigate laws and regulations violations, etc.
Depending on the content of the report, it may be forwarded to the department in charge or related organizations for investigation of laws and regulations Violations, etc. However, our Agency will be responsible for maintaining the confidentiality of the reporter and managing personal data.

Procedures for Responding to Reports, etc. from Outside Workers, etc. in Digital Agency (Directive) (PDF / 130 kb)