Leasing (lease renewal) of equipment and software for the electronic management system for administrative documents (New EASY) (tentative name)

Public Notice of

Public offering will be made as follows.
November 21, 2025

Responsible Person for Acts of Expenditure
Digital Agency Treasurer Director
Kuniharu Tanabe

1. Matters pertaining to the public offering

Subject: Lease (lease renewal) of equipment and software for the electronic management system for administrative documents (New EASY) (tentative name)
Term of Agreement: From April 1, 2026 to March 31, 2029

2. Qualifications Required for Participants in the Public Offering

A person who does not fall under the provisions of Article 70 of the Ordinance on Budget, Settlement of Accounts and Accounting;
Provided that this shall not apply to a minor, a person under curatorship or an person under assistance who has obtained the necessary consent for the conclusion of the contract.
A person who does not fall under the provisions of Article 71 of the Cabinet Order on Budget, Settlement of Accounts and Accounting;
It is not during the period of suspension from designation based on the guidelines for measures such as suspension from designation related to contracts for articles, etc. at Digital Agency or other government ministries and agencies.
A person who is qualified to participate in competition rated A, B, C, or D for "Sale of Goods" and "Provision of Services, etc.", which are unified qualifications for all ministries and agencies in FY 2025, August, and September. (However, a manufacturer who is not directly sold is considered to be sufficient if he / she holds any of the qualifications including "Manufacture of Goods".)
If you do not have the unified qualifications for all ministries and agencies, you should apply for the qualifications through the following electronic procurement system (GEPS). If you have any questions, contact the Contract Team in charge of Accounting in Digital Agency.
The person does not fall under the category of a person subject to organized crime group elimination;
An entity (including an entity excluded from the application of bidding restrictions) shall not be designated as a company subject to bidding restrictions based on the Regulations concerning Restrictions on Bidding, etc. in Digital Agency (revised by Director in charge of accounting on March 9, 2022). (* The application of these Regulations shall apply to procurement projects with an expected price of 100,000 SDR or more.)
A person who satisfies the conditions set forth in the Explanatory Note on Public Offering and written specifications;

3. Application Guidelines

Those who wish to participate should download the following documents, check the contents, and if the specifications are met, submit the application form and other necessary documents by the submission deadline.

4. Submission Deadline and Location for Participation Application

Submission deadline: by 15:00 on Wednesday, December 10, 2025
Submission location: 3. Application Guidelines for Participation and

5. Method of Determining Subscribers

As described in the application guidelines

6. Invalidity of Required Documents

Applications for participation, etc., of those who do not have the necessary qualifications for those who participate in public offering shown in this public notice shall be invalid.

7. Other

The language or languages to be used in the application and contracting procedures
Japanese only.
Necessity of drawing up a contract
Required.

Other details are as per 3. Application Guidelines for Participation and Application Guidelines.

8. Contact for inquiries regarding the Public Notice

Tokyo Garden Terrace Kioicho 20 f, 1-3 Kioicho, Chiyoda-ku, Tokyo
Digital Agency Accountant, Contract Team Koizumi
Telephone: 070 7416 9924 (the main switchboard number)
Email: keiyaku _ atmark _ digital. go. jp
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