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Information disclosure

Last Updated:

Under the Act on Access to Information Held by Administrative Organs (Act No. 42 of 1999), anyone can request the disclosure of administrative documents held by Digital Agency.
Administrative documents requested to be disclosed are disclosed in principle, except for non-disclosure information prescribed by law.

1. Information Disclosure Window / Administrative Document File Management Book Viewing Location

  • Information Disclosure Office: Digital Agency Information Disclosure Section
  • Address: Tokyo Garden Terrace Kioi-cho 20th Floor, 1-3 Kioi-cho, Chiyoda-ku, Tokyo 102-0094
  • Phone: 03 4477 6775
  • Email: jyouhoukoukai _ atmark _ digital. go. jp
    *To prevent spam, "@" is displayed as " _ atmark _ ".
    When you send mail, please change " _ atmark _ " to "@" (one byte).

* Various inquiries about information disclosure are also accepted at the above.

2. Hours of acceptance of disclosure requests at the counter

From 9:30 a.m. to 5:00 p.m. on days except holidays of administrative organs
(except between noon and 13:00)
*Visitors are required to register to enter the building by the previous day for the convenience of building management.
If you come to Digital Agency for viewing, etc., please contact the person in charge in advance by e-mail to inform the time of your visit, etc.

3. Acceptance of Disclosure Requests by Mail

Please send your request by mail to the address listed above. We do not accept requests by fax or e-mail.

4. Disclosure Request Form and Sample Entries

Request for Disclosure of Administrative Documents

It is used when the disclosure is requested first.

Application for Method, etc. of Disclosure of Administrative Documents

After the disclosure is decided, it is used to propose the implementation method of disclosure, etc.

(If the applicant wishes to send a copy at the time of disclosure request)

Application for Further Disclosure of Administrative Documents

It is used when applying for disclosure again after receiving disclosure once.

Application for Reduction (Exemption) of Disclosure Implementation Fee

It is used when applying for a reduction or exemption of fees for the implementation of disclosure.

5. Payment of Disclosure Request Fee

The disclosure request fee is 300 yen per administrative document related to the disclosure request.
The disclosure request fee is collected only by revenue stamp. Regardless of whether the disclosure request is sent by mail or submitted directly to the counter, please be sure to attach a revenue stamp worth 300 yen per request.

6. Search for administrative document file management books

You can search the administrative document file management book of the Digital Agency from the administrative document file management book of each administrative organ of the country. Please use it to specify the administrative document you request, etc.

7. Examination Standards for Information Disclosure in Digital Agency

8. Procedures after making a disclosure request

When a disclosure request is received, a decision on disclosure or non-disclosure is made within 30 days in principle, and the requester is notified in writing.
If a decision is made to disclose the information, the information may be disclosed by submitting to the Digital Agency Information Disclosure Office an application for disclosure methods, etc. for administrative documents with the prescribed fee attached with a revenue stamp.
If there is a decision of non-disclosure, you can make a request for examination to the Prime Minister according to the regulations of Administrative Complaint Review Act.

9. Payment of Disclosure Implementation Fee

When disclosure is implemented, a disclosure implementation fee is required in addition to the disclosure request fee (Disclosure Implementation Fee List). However, for each administrative document to be disclosed, until the total disclosure implementation fee reaches 300 yen, it will be free of charge. If it exceeds 300 yen, it will be the amount obtained by subtracting 300 yen from the total disclosure implementation fee.

The disclosure implementation fee is collected only by revenue stamps. Regardless of whether the application for disclosure implementation method, etc. is sent by mail or submitted directly to the department, a revenue stamp equivalent to the prescribed fee must be attached.

For the amount of the fee, please refer to Appendix 1 (PDF / 99 kb) of the Order for Enforcement of the Act on Access to Information held by Administrative Organs (Cabinet Order No. 41 of 2000).

10. Viewing of Digital Agency Employee's Report on Gifts, etc.

In accordance with the provisions of Article 9, Paragraph 2, etc. of the national government officer Ethics Act, a copy of a report on gifts, etc. by a Digital Agency Employee may be viewed if the amount exceeds 20000 yen per report.
The details of the inspection are as follows.

Request for access and method

A person who wishes to view the Report of Gifts, etc. shall request access to the Report of Gifts, etc. by entering (I) his / her name, (ii) his / her address, (iii) his / her telephone number, (iv) his / her e-mail address, and (v) the period for which he / she wishes to view the Report of Gifts, etc. in the e
The viewer should receive the Report on Gifts, etc. (PDF file) to be sent to the viewer's e-mail address from the person in charge of Digital Agency, view it, and delete it promptly after viewing it.

Points of Attention Regarding Procedures for Inspection via the Internet

  1. For viewing procedures using the Internet, it is assumed that you have a phone number and email address that you can contact and that you can receive PDF files.
  2. If any deficiency is found in the content of the request for viewing, it will be made available for viewing after making an inquiry to the contact information listed in the e-mail.

If it is difficult to use the Internet, the following procedures may be used.

  1. Reading place
    Meeting room in Digital Agency: 19th floor, Tokyo Garden Terrace Kioi-cho, 1-3 Kioi-cho, Chiyoda-ku, Tokyo
  2. Date and time of inspection
    Monday to Friday
    (excluding holidays prescribed in the Act on National Holidays and year-end and New Year holidays)
    10:00 to 17:00
    (Except from noon to 13:00. The reception closes at 16:30.)
  3. Procedures and methods for access
    • The viewer enters his / her name, address, telephone number, and the period covered by the gift report that he / she wishes to view in the gift report viewer record book and views it.
    • After viewing, please return the Gift Report to the person in charge.
  4. Notes
    • The report of gifts, etc. cannot be taken out of the reading place.
    • Please handle the Report of Gifts, etc. with care and do not damage, stain, or make any additions.
    • Please note that the Director, which is in charge of personnel affairs, etc., may suspend or prohibit access to information by persons who violate the above acts.

Contacts

  • Contact: Person in charge of viewing Digital Agency Gift report
  • Address: Tokyo Garden Terrace Kioi-cho 19th Floor, 1-3 Kioi-cho, Chiyoda-ku, Tokyo 102 0094 Phone: 03 4477 6775
  • Email: zouyotoueturan _ atmark _ digital. go. jp
  • *To prevent spam, "@" is displayed as " _ atmark _ ".
    • When you send mail, please change " _ atmark _ " to "@" (one byte).

*Visitors are required to register to enter the building by the previous day for the convenience of building management.
If you come to Digital Agency for viewing, etc., please contact the person in charge in advance by e-mail to inform the time of your visit, etc.

11. Information Disclosure Related Information

Provides links to related information.