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Ministerial Meeting on Unification and Standardization of Mission-Critical Systems for Local Governments (1st) (September 22, 2021)

Overview

  • Date and time: September 22, 2021 (Wed) from 15:00 to 16:00
  • Location: Online Meeting
  • Agenda:
    1. Opening
    2. Message from the Chairman
    3. Establishment of the Council of Relevant Ministries
    4. Agenda
      1. Response to the Act on Standardization of Local Government Information Systems
      2. Points to be considered for the standardization of mission-critical operational systems of local governments
      3. Progress of standardization work, etc.
    5. Interpellation
    6. Adjournment

Material

References

Relevant policy

Summary of the Proceedings

Date and

Wednesday, September 22, 2021, from 15:00 to 15:55

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Online meetings

Attendees

  • Koichi Akaishi (Vice-Minister for Digital Policy)
  • MIZUNO Atsushi (Director of the Cabinet Secretariat Cabinet [Assistant Deputy Chief Cabinet Secretary Cabinet Secretariat]) * Attendance by proxy
  • KUSUNOKI Masanori (Director-General, Digital Agency)
  • Shusaku INDO (Deputy Director-General, Digital Agency)
  • Yasunori OGAWA (Deputy Director-General [in charge of Economic and Social System], Cabinet Office's Secretariat)
  • Tomoko Fujiwara (Cabinet Office Office for Children and Child Care Director-General)
  • Hirotami YOSHIKAWA (Director-General of Local Administration Bureau of Ministry of Internal Affairs and Communications)
  • Osamu Kaneko (Director of the Ministry of Justice Civil Bureau)
  • Sonoko Watanabe (cybersecurity of Ministry of Education, Culture, Sports, Science and Technology's Secretariat, Deputy Director-General in charge of Policy Planning)
  • Akihito Yokomaku (Deputy Director-General [in charge of general policy], Secretariat of the Minister of State for Ministry of Health, Labor and Welfare) * Attendance by proxy
  • Jiro Suguru Suzuki (Director-General for Ministry of Health, Labor and Welfare Policy: in charge of statistics and information policy, and industrial relations)
  • Hirofumi Kiyota (Manager of Administration Division, Elections Department, Ministry of Internal Affairs and Communications Local Government Bureau)
  • Inaoka Shin'ya (Ministry of Internal Affairs and Communications Director-General of Local Tax Bureau)
  • Takeo KAWAMATA (Deputy Director-General of Ministry of Health, Labor and Welfare's Secretariat (Children and Families, Minister of State for Measures for Declining Birthrate))
  • Tadashi Horiuchi (Deputy Director-General, Ministry of Health, Labor and Welfare's Secretariat (in charge of health and welfare for the elderly and persons with disabilities))
  • Yasuyuki Sahara (Director of Ministry of Health, Labor and Welfare Health Service Bureau)
  • YAMAMOTO Mari (Director of Social Welfare and War Victims' Relief Bureau Ministry of Health, Labor and Welfare
  • Katsushi Tahara (Director of the Department of Health and Welfare for Persons with Disabilities, Social Welfare and Ministry of Health, Labor and Welfare
  • Masaru Teramoto (Special Officer, National Health Insurance Division, Ministry of Health, Labor and Welfare Health Bureau)
  • Masahiko Asami (Elderly Medical Guidance Coordinator, Elderly Medical Care Division, Ministry of Health, Labor and Welfare Health Bureau)
  • Naoki Miyamoto (Pension Administration Deputy Director-General, Ministry of Health, Labor and Welfare Pension Bureau)

Message from the Chairman

  • The Law Concerning the Standardization of Information Systems for Local Governments was enacted, making the use of information systems conforming to standardization standards mandatory. In the "Priority Plan for the Realization of a Digital Society," it was decided to consider adding family registration, Supplementary Family Register, and seal impression registrations to the 17 services subject to standardization. This is a very big opportunity, and it is something that all local government officials and citizens hope for. We hope that this opportunity will be used to firmly advance efforts.
  • In standardization efforts, it is extremely important to carry out business reform and ID management. There are also clear benchmarks for the three digital principles of Digital First, Once Only, and one-stop. We hope that efforts will be advanced not only by improving efficiency within local governments, but also by considering wide-ranging cooperation in areas such as disaster prevention, mobility, and education.
  • The first group has already completed the standard specifications by the end of August. I understand that the second group will also finalize the standard specifications by August next year. I would like you to work on this and Digital Agency will provide full support.

Establishment of the Council of Relevant Ministries

Digital Agency explained that meetings at the Director-General level would be held based on the agreement of the relevant office and ministries, and that a meeting at the director level or a meeting of the Board of Directors could be held as needed.

Agenda

  1. Response to the Act on Standardization of Local Government Information Systems
  2. Points to be considered for the standardization of mission-critical operational systems of local governments
    • Digital Agency explained the schedule for responding to the Standardization Act, as well as points to be considered for standardization as follows.
      • It is requested that non-customization be thoroughly implemented for standards-compliant applications based on standard specifications. In order to avoid customizing standards-compliant applications, "office work not subject to standardization" shall be built separately from standards-compliant applications in a loosely coupled manner and linked through APIs, etc. In addition, it is requested that careful discussions be held on whether or not the unique measures of local governments can be handled by standard option function or parameter processing instead of uniformly excluding them from the scope of standardization.
      • In order to carry out the work of Data Requirements and Linkage Requirements more efficiently, we request the government offices with jurisdiction over the systems to specify and clarify the input data and output data items and describe them in the standard specifications at the stage of consideration of function requirements.
      • From the perspective of promoting BPR based on the Three Digital Principles, it is requested that the standard specifications reflect the following: connection with Mynaportal ・ Pittari Service (online application), utilization of information such as moving-out certificates (moving one-stop), use of information to deter DV and other support recipients, and use of information registered in accounts for the payment of public benefits. In the future, workshops will be held between motivated local government officials and Digital Agency to make specific BPR proposals, and it is requested that necessary standard specifications be reviewed based on these proposals.
      • The Cabinet has decided to formulate standard specifications by the end of August 2022 in order to shift to standards-based applications by the end of FY 2025. In particular, the second group will work in parallel with the formulation of data requirements and linkage requirements, but we will work while communicating well.
      • Regarding the standard specifications, it is necessary to describe them in the standard specifications as needed when a new function to be added or changed arises due to BPR based on the Three Digital Principles or changes in systems. When there is a laws and regulations revision, it is requested to consider changing the business flow at the same time as considering the laws and regulations revision. In addition, it is also requested to consider reflecting BPR proposals from municipalities in the standard specifications.
  3. Progress of standardization work, etc.
    • Each government office and ministry explained the review system, details of the review, and future plans.

Questions, etc.

  • Regarding data requirements and linkage requirements, how to read future expandability is considered to be very important in system design. Therefore, Digital Agency should consider it from an overall perspective.
  • How should we think about the cooperation of deterrent information such as those of victims of domestic violence?
    • GOJ requests the ministries and agencies with jurisdiction over the system to consider which forms should be avoided and how to avoid them, with reference to the starting point for the discussion shown on page 20 of Appendix 4.
  • We recognize that collaboration between Group 1 and Group 2 is also important, and we ask for the continued cooperation of the ministries and agencies concerned.

Adjournment

Digital Agency explained that the next meeting of the ministries concerned was scheduled to be held around February of next year, and that meetings would be held as necessary.

Greater than or