Council of Relevant Ministries and Agencies on the Unification and Standardization of Core Business Systems of Local Governments (4th) (held on December 19, 2024)

Last Updated:: Jan 9, 2025

Overview

Date and Time: Thursday, December 19, 2024 from 16:00 to 16:20
Location: Hybrid (Venue: Digital Agency)
Agenda:
1. Opening
2. Message from the Chairman
3. ON THE APPOINTMENT OF GOVERNMENT POSTS OF THE SECRETARY BOARD OF THE CONFERENCE OF THE MINISTRIES AND BRANCHES CONCERNED
4. Agenda
  1. Revision of the Basic Policy on the Standardization of Information Systems
  2. Transitional measures after the transition (implementation, etc. after the transition of part of the function)
  3. Other:
5. Interpellation
6. Adjournment

Material

Relevant policy

Unification and standardization of mission-critical systems for local governments

Summary of the Proceedings

Date and

Thursday, December 19, 2024, from 16:00 to 16:20

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Hybrid (Local: Digital Agency)

Attendees

Seiji Ninomiya (Vice-Minister for Digital Policy)
Seiya Tanaka (Deputy Director-General, Cabinet Secretariat Cabinet (Assistant Deputy Chief Cabinet Secretary Cabinet Secretariat))
KUSUNOKI Masanori (Director-General, Digital Agency)
Kazuhiko Mihashi (Deputy Director-General, Digital Agency)
Tsuyoshi Fukuda (Deputy Director-General, Economic and Social System Division, Cabinet Office's Secretariat)
Toshihiro Hayasi (Director, General Affairs Division, Director-General's Secretariat, Children and Families Agency) * Attendance by
Tomoaki Abe (Director-General of Local Administration Bureau of Ministry of Internal Affairs and Communications)
Tsutomu Takeuchi (Director of Ministry of Justice Civil Affairs Bureau)
Shuichi Sakamoto (cybersecurity of Ministry of Education, Culture, Sports, Science and Technology's Secretariat, Deputy Director-General in charge of Policy Planning)
Ya Fumi Okabe (Director (in charge of Information), Ministry of Health, Labor and Welfare's Secretariat) * Deputy Attendance

Message from the Chairman

Standardization is aimed at reducing the human and financial burden on local governments caused by the development of individual information systems and enabling them to focus on improved services for residents suited to local circumstances.
In 2021, the Law Concerning Standardization of Local Government Information Systems was enacted and put into effect, and in October 2022, the Basic Policy for Standardization was formulated based on the Standardization Law. Based on this, the ministries and agencies with jurisdiction over the system have been working on the formulation and revision of standard specifications for each business, and we would like to thank them again for their efforts so far.
Today's agenda includes the "Proposal for Revision of the Basic Policy for Standardization of Local Government Information Systems," which the Cabinet is aiming to approve in the near future.
The points of the current review are to steadily promote standardization efforts by local governments and business operators toward the end of FY 2025, to take necessary measures against the identified issues toward the realization of a smooth and safe transition, to revise the standard specifications and establish operating rules in consideration of the impact on system development and improvement with an eye to FY 2026 and beyond, and to clarify the direction of financial support in FY 2026 and beyond.
After the Cabinet decision, we will work together to advance initiatives based on the revised Basic Policy, with a shared recognition of the contents of the revision.
In particular, regarding transitional measures based on the assumption that the transition from the current system to a system compatible with standard specifications will be completed by FY 2025, I will also explain the image of the business flow today.
In addition, for the stable operation of the system after the transition, it is important to establish rules for the revision of standard specifications in accordance with the revision of the system and to strictly comply with them.
We would like to steadily advance standardization efforts in cooperation with the ministries and agencies responsible for each system, and thank you for your continued support.

ON THE APPOINTMENT OF GOVERNMENT POSTS OF THE SECRETARY BOARD OF THE CONFERENCE OF THE MINISTRIES AND BRANCHES CONCERNED

Digital Agency explained the change of members of the Executive Committee of the Inter-Ministerial General Directors' Meeting in line with Attachment 1.

Agenda

Proposal for Revision of the Basic Policy on the Standardization of Local
- Digital Agency provided the following explanation in line with Attachments 2 and 4.
  - In September 2023, the Basic Policies for the Standardization of Local Government Information Systems were revised to stipulate that local governments aim to migrate to standard compliance system by the end of FY 2025, and set deadlines for the completion of the migration of systems that are difficult to be migrated by the end of FY 2025, based on a thorough understanding of the status of the systems concerned. The revised Basic Policies for the Standardization of Local Government Information Systems will be based on the understanding of the efforts and issues of local governments and businesses.
  - The first point of the revision is to support the realization of a smooth and safe transition to standard compliance system by taking measures to promote the use of Government Cloud and transitional measures after the transition from the viewpoint of steadily promoting the transition by the end of fiscal 2025.
  - The second point of the revision is to clarify that the national government will actively support systems that are extremely difficult to shift and systems that will have to be shifted after fiscal 2026 due to the resource shortage of operators as a "Specific Transition Support System." Based on the transition schedule proposed by local governments, the system will be supported so that the transition can be made within about five years.
  - The third point of the revision is to specify that if a revision of the standard specifications becomes necessary, the ministry or agency in charge of the system will consult with Digital Agency and Ministry of Internal Affairs and Communications as soon as possible. In addition, the revision of the standard specifications will be made at least one year before the enforcement date, and even if it is difficult to do so, from the stage of considering the system revision, the impact will be confirmed on a wide range of local governments and businesses, and the revised draft of the standard specifications will be disclosed as soon as possible, and measures will be taken for stable system operation after the transition.
  - The fourth point of the revision is to consider extending the period of establishment of the digital infrastructure Reform Support Fund by five years and to provide solid support for transition costs.
Transitional measures after the transition (implementation, etc. after the transition of part of the function)
- Digital Agency provided the following explanation in line with Attachment 5.
  - We would like to explain the image of the administrative flow regarding the transitional measures after the transition. First, we would like you to submit a list of function that you want to apply the transitional measures and a prima facie showing material to Digital Agency, and then confirm the prima facie showing material with the government agency with jurisdiction over the system. After that, we would like you to report to Digital Agency, and Digital Agency will notify the business operator of the confirmation results. After consultation with the business operator and the local government, the local government will notify Digital Agency that it will use a system implemented in a part of function that is not subject to the transitional measures. We would like to deepen our discussions with the government agencies with jurisdiction over the system in the future.
Other:
- No other matters to report

Adjournment

Greater than or